NUOPTIMA > Insights > B2B SaaS Marketing Team Structure: Best Practices and Roles

B2B SaaS Marketing Team Structure: Best Practices and Roles

August 22, 2023 18 minutes
search awards marketing society british excrllence business leader


The B2B SaaS (software-as-a-service) sector is known for sudden changes and a competitive environment. With countless providers competing for the attention of a limited pool of business clients, differentiation becomes essential. A well-organized and cohesive marketing strategy and team ensures that a SaaS provider can effectively communicate its value proposition, ensuring it resonates with the specific needs and pain points of businesses.

This article covers the primary functions of SaaS B2B marketing, the essential marketing skill sets required to execute these activities, and tips for forming the best marketing team possible.

What Makes SaaS Marketing Specialized

B2B SaaS requires marketing strategies that are different from traditional methods. These cloud-based software companies are constantly evolving, needing to stay one step ahead of their competitors by providing the best solution on the market. Below are some of the key areas to consider when pulling together a B2B SaaS marketing team.

How Traditional and SaaS Growth Marketing Differ

The modern software industry is characterized by its subscription-based software offerings to businesses, which makes its marketing requirements unique. This sales format presents many distinct challenges and promising opportunities. The potential for recurring revenue, scalability, and the ability to address niche business needs are just a few of the inherent advantages. 

However, to capitalize on these opportunities, businesses must adeptly handle complexities such as long sales cycles, high customer acquisition costs, and the need for continuous engagement. This is where a robust marketing team with a clear understanding of B2B dynamics is pivotal for SaaS providers aiming to make a lasting impact in this competitive arena.

Traditional marketing often casts a wide net, aiming to appeal to a broad audience. It might focus on tangible products, physical stores, or services that have a clear, often physical, outcome. In contrast, SaaS marketing targets a more niche audience, primarily businesses seeking specific software solutions. Here are some of the main differences between traditional marketing and SaaS business marketing:

AspectTraditional MarketingSaaS Marketing
Target AudienceBroad audience, often local or regionalTypically global, specific industries or niches
Marketing ChannelsPrint, TV, radio, billboards, etc.Digital channels, social media, email, etc.
Cost StructureOften higher due to physical materialsTypically lower, mostly online expenses
MeasurabilityDifficult to measure exact ROIEasier to track and measure ROI
Speed of ImplementationSlower, needs physical distributionFaster, entirely online
CustomisationLess flexible in targeting specific usersHighly targeted and personalised
Sales CycleCan be longerOften shorter due to online engagement
Customer EngagementLess direct interaction with customersDirect engagement through online channels
Feedback and AdjustmentSlower to adapt and adjust campaignsFaster adaptation to feedback and changes
Compliance and RegulationMust adhere to local or regional lawsMust consider global compliance and privacy laws

The intangible nature of software, combined with the subscription-based model, necessitates a different approach. For instance, while traditional marketing might emphasize the tactile experience of a product, SaaS marketing delves into the seamless integration of the software into existing business processes.

Emphasizing Logical Benefits Over Emotional Appeals

While emotional appeals play a major role in many traditional marketing campaigns, SaaS marketing leans more toward logical benefits. However, this is not to say emotions are irrelevant. The primary focus is on how the software addresses specific business challenges. 

For example, a SaaS product might highlight its ability to streamline operations, enhance productivity, or offer real-time analytics. These logical benefits resonate more with decision-makers in businesses, who are usually looking for clear returns on investment.

Addressing Customer Queries and Showcasing Product Value

Given the intangible nature of SaaS products, potential customers often have countless questions before purchasing. They might want to understand integration processes, compatibility with existing systems, or the level of customer support available. A robust SaaS marketing strategy prioritizes addressing these queries upfront, often through detailed product demonstrations, webinars, or comprehensive FAQs. 

Showcasing the value of the product also becomes crucial. This could be achieved through case studies, testimonials, or clear demonstrations of the software’s capabilities. By addressing potential concerns and clearly articulating the product’s value, SaaS marketing can effectively engage and convert potential leads.

Growth Marketing Roles

It is worth understanding the core areas of growth marketing to be able to identify the skill sets required to form your B2B SaaS marketing team structure. Not all marketing teams will require a dedicated creative graphic designer or high-salaried Marketing Operations Manager. Here are some of the marketing processes that will need to be covered to ensure the first marketing hire you make offers is the best solution for your SaaS business:

Brand Marketing: A strong brand identity is the cornerstone of a successful SaaS enterprise. Brand marketers emphasize resonance with the audience, leveraging brand storytelling to foster meaningful relationships. Content plays a pivotal role in this narrative, enlightening the audience and positioning the SaaS entity as a thought leader. Collaboration with the sales department is vital to maintain message consistency.

Product Marketing: This facet delves into the intricacies of the software. The product marketing team accentuates the software’s core attributes, distinguishing it in a saturated market. They also orchestrate campaigns aimed at equipping potential buyers with the requisite knowledge for making informed decisions.

Field Marketing: An indispensable component for transitioning a SaaS start-up into a dominant industry contender. The field marketing team adopts a holistic perspective, emphasizing iterative testing to hone user engagement and retention techniques out in the world – including conferences and meeting existing and potential customers in their place of business.

Social Media Marketing: In today’s connected world, a robust social media presence is non-negotiable. A social media marketer harnesses platforms like LinkedIn, Instagram, and TikTok to amplify brand messages, engage with audiences, and drive traffic. They also monitor social media trends and feedback, ensuring the brand remains responsive and relevant.

Content Marketing: Beyond just articles and blogs, content marketing in the SaaS realm includes webinars, e-books, and tutorials. This approach educates new subscribers, nurtures leads, and establishes the company as an industry authority.

Email Marketing: Despite the rise of numerous communication channels, email marketing remains a potent tool for SaaS marketers. It offers a direct line to potential and existing customers, allowing for personalized communication, drip campaigns, and newsletters.

Affiliate and Partnership Marketing: Building a strategic partnership marketing strategy can exponentially increase a SaaS company’s reach. By collaborating with affiliates or other businesses, SaaS companies can tap into new audiences and offer added value to their existing customers.

Customer Retention and Loyalty Marketing: The customer acquisition cost is often higher than the investment needed to retain existing subscribers. Growth marketers will often focus on post-purchase engagement, ensuring customers continue to find value in the product, leading to upsells, referrals, and positive reviews.

How are Successful B2B SaaS Marketing Teams Structured?

A well-defined marketing team is vital for any B2B SaaS business wanting to grow and succeed. From marketing ops manager to senior leadership to implementation specialists, each role helps ensure the company’s message resonates with its target audience. Let’s look at the positions comprised of an ideal software marketing team:

Marketing Leadership Team Roles

CMO (Chief Marketing Officer): At the helm of the marketing department, the CMO is responsible for setting the overall direction and strategy, ensuring alignment with the company’s broader goals.

VP (Vice President) of Marketing: Often working closely with the CMO, the VP of Marketing oversees the execution of the marketing strategy, ensuring that all marketing initiatives are on track and delivering the desired outcomes.

Communications Director: This role is centered on managing both internal and external communications, ensuring that messaging is consistent, clear, and effectively reaches its intended target audience.

Brand Director: Tasked with safeguarding and nurturing the company’s image, the Brand Director ensures that all the brand marketing, materials, and campaigns align with the brand’s ethos and values.

Content Director: From blog posts to whitepapers, all pieces must be top-grade, relevant, and serve the needs of the audience. The Content Director oversees all content initiatives, assures quality is consistently maintained, and will implement marketing automation tools where possible.

Manager-Level Roles

Digital Marketing Manager: This team member manages digital marketing campaigns, online advertising, and other web-based initiatives to drive user acquisition and engagement. They focus on all things online.

Growth Marketing Manager: With an eye on expansion, a growth marketer employs a mix of marketing techniques to boost user acquisition, retention, and overall business growth.

Brand Manager: Ensuring the brand’s consistency across various channels, the Brand Manager also looks for opportunities to enhance brand recognition and loyalty across marketing channels.

Marketing Project Manager: Projects must be well organized and monitored to succeed. This specialized marketer ensures timely completion, budget adherence, and achievement of project objectives.

Implementation Roles

Content Marketing Manager: All content marketing strategies must align with audience needs and drive engagement. Content Marketing Managers look after all content creation and distribution to ensure maximum results.

Social Media Manager: Managing the company’s social media profiles, this role crafts posts, engages with followers, and monitors social media trends to keep the brand relevant.

Product Marketing Manager: This role crafts messaging highlighting the product’s benefits and differentiating it in the marketplace. They put software products into the spotlight to drive sales.

SEO Manager: Ensuring the company’s online content is optimized for search engines. This role aims to boost organic traffic and enhance visibility on platforms like Google.

Each role within a SaaS marketing team has a distinct set of responsibilities, working in tandem with brand marketing roles to achieve the overarching marketing objectives. Of course, not all B2B SaaS companies will have the resources to cover all these roles, and there are some marketing professionals with multiple skill sets.

B2B SaaS Start-Up Marketing Considerations

Forming a SaaS company and competing in your niche is not straightforward. Building a strong marketing department can make it easier to navigate this industry effectively and successfully. Here’s a concise guide on how to structure your early-stage SaaS marketing team:

Assess Immediate Needs

Before hiring, it’s crucial to evaluate what the company requires right now. Does the business need to enhance its marketing operations and its online visibility? Or is the priority to generate leads? By identifying these immediate needs, companies can ensure they bring on board individuals who can address these pressing challenges.

Long-Term Vision

While addressing current needs is essential, having an eye on the future is equally vital. Where does the company see itself in the next five years? By understanding this long-term vision, businesses can hire individuals who fit the current scenario and can adapt and contribute as the company evolves.

Generalists vs. Specialists Marketers

In the early stages, budget constraints might mean a company can’t hire specialists for every role. This is where generalists, individuals with a broad range of skills, come into play. They can handle multiple responsibilities, from content creation to social media management. However, as the company grows, there will be a need to bring in specialists who have in-depth knowledge in specific areas.

Balancing the Skill Set

Building a team isn’t just about filling roles. It’s about ensuring a balance of skills, experiences, and perspectives. This balance ensures that while some team members are strategizing and planning, others are executing and implementing. A harmonious blend of thinkers and doers, strategists and executors, can set the foundation for a successful marketing endeavor.

Building an early-stage SaaS marketing team requires a blend of foresight, adaptability, and strategic hiring. By prioritizing immediate needs while keeping an eye on the future, start-ups can lay the groundwork for a robust marketing function that grows in tandem with the company.

Structuring the Team Based on Company Size

The structure of a marketing team can vary significantly based on the size of the B2B SaaS company. While the core objectives remain consistent, the allocation of roles and responsibilities shifts to accommodate the resources and needs of the organization. Unlike the functions listed in the early section about the ideal marketing structure, the following is a breakdown of recommended systems based on company size:

Small-Sized SaaS Marketing Team

If a small marketing team structure is needed at the early stages, the first marketing team leader must have many talents that can adapt to the various roles as needed. The focus should be on building a foundational marketing presence and gradually expanding the marketing team structure as the company grows.

General Marketing ManagerOversee all marketing initiatives, often wearing multiple hats due to limited resources.
Content SpecialistHandles content creation, from blog posts to product descriptions, ensuring relevance and quality.
Social Media CoordinatorManage social media channels, engage with followers, and monitor engagement metrics.
SEO SpecialistOptimise online content for search engines to enhance organic traffic and visibility.
Product MarketerFocus on product messaging, understanding its benefits, and communicating them to the target audience.

Large-Sized SaaS Marketing Team

There tend to be larger recruitment budgets for larger B2B SaaS companies with 50+ employees. The marketing team can afford to have specialists in each area, ensuring that every aspect of their marketing efforts is optimized. The structure is more hierarchical, with clear delineations of roles and responsibilities. The key positions to consider include:

  • CMO or VP of Marketing
  • Brand Director
  • Content Director
  • Marketing Director
  • SEO Manager
  • Social Media Manager
  • Product Marketing Manager
  • Junior Marketing Executives (to provide support to managers)

Common Mistakes When Building a SaaS Team

Building a SaaS marketing and sales team is a crucial step in ensuring the success of a software company. However, many companies, especially start-ups, often make mistakes that can hinder their growth and productivity. Here are some common pitfalls to avoid:

Not Defining Clear Roles: One of the primary mistakes is not having clear job descriptions and roles. Without clarity, team members can overlap in their duties or miss out on essential tasks, leading to inefficiencies.

Overlooking Cultural Fit: While skills and experience are vital, ignoring cultural fit can lead to conflicts and reduced team cohesion. It’s essential to ensure that any new full-service marketing manager you hire aligns with the company’s values and work culture.

Hiring Based Solely on Experience: While experience in the SaaS industry is beneficial, hiring decisions should not be based solely on it. Potential, adaptability, and a willingness to learn can sometimes outweigh years of experience.

Neglecting Training and Development: Assuming that marketing team members will learn on the job without providing adequate training can be detrimental. Continuous learning and development opportunities are crucial for keeping other marketing team members and their marketing operations updated with industry changes.

Not Setting Clear Expectations: Without clear expectations, your marketing leaders can become directionless. It’s essential to set measurable goals and regularly review performance to ensure alignment with company objectives.

Failing to Adapt: The SaaS industry is dynamic, and what works today might not work tomorrow. Companies that don’t regularly reassess and adapt their team structures and marketing methods can find themselves lagging behind.

Not Investing in Tools and Resources: Skimping on essential tools and resources can hinder the team’s efficiency. Investing in the right tools can streamline processes and improve productivity.

Isolating the Marketing Team: Marketing should not operate in a silo. Integrating marketing with the sales team, product development, and customer support can lead to more holistic strategies and better results.

Adjusting Marketing Team Structure During Growth

The journey of a B2B SaaS company is seldom static. As the company scales, its marketing needs and challenges evolve, requiring a shift in the marketing team members and structure. Here are some areas to consider for your marketing team during company growth:

When and How to Expand the Team

Assessing Needs: Before making hiring decisions, it’s essential to evaluate the current gaps in the marketing team. Are there areas that are understaffed or skills that are lacking? Identifying these gaps can guide recruitment efforts.

Timely Expansion: While it might be tempting to expand rapidly, it’s prudent to grow the team in tandem with the company’s scale. Overstaffing too early can strain budgets while understaffing can lead to missed opportunities.

Diverse Skill Sets: As the company grows, the marketing challenges become more varied. Hiring specialists in areas like SEO, content marketing, or paid advertising might become necessary to address specific challenges.

Adapting Marketing Efforts to Market Changes and Customer Preferences

Continuous Learning: The SaaS landscape is ever-changing. Encouraging continuous learning among team members ensures that they stay updated with shifts in the market and can adapt their strategies accordingly.

Feedback Mechanisms: Establishing robust feedback mechanisms through customer surveys or market research can reveal insights into changing customer preferences. This feedback can guide marketing strategies and campaigns.

Agility: In a dynamic market, the skill to adapt is key. The marketing team should be equipped to pivot their strategies based on market feedback, competitor actions, or internal business changes. This might mean reallocating resources, revising campaigns, or redefining the target audience.

As a B2B SaaS company grows, its marketing team must evolve in tandem. By ensuring timely expansion, continuous learning, and maintaining agility, the top marketing team leader can make product marketers stay aligned with the company’s objectives and navigate the challenges of a scaling business.

In-House Marketing Teams vs. Marketing Agency

Deciding between investing in an in-house marketing team structure or partnering with a marketing agency can be a tough decision for B2B SaaS companies. Both avenues come with their distinct advantages and challenges. Here’s a closer look at each option:

In-House Marketing Teams


Deep Brand and Culture Understanding: In-house teams inherently understand the company’s ethos, leading to consistent messaging across channels. This understanding can fortify the brand identity.

Quick Adaptability: Being embedded within the company allows in-house teams to swiftly respond to market shifts. Their familiarity with the company’s offerings means they can adjust strategies without extensive external communication.

Control and Ownership: Housing the marketing efforts internally offers a heightened sense of ownership and accountability. It also fosters collaboration with other departments, aligning marketing initiatives with broader business objectives.


Cost Implications: Building and retaining a competent in-house team can be financially taxing, especially for emerging SaaS entities.

Potential Skill Limitations: In-house teams might not encompass the diverse skill set that an agency can offer. They might excel in certain areas, like content marketing, but lack in others, such as SEO.

Scaling Challenges: Rapid company growth can strain in-house teams, making it tough to recruit and train new members promptly.

Marketing Agencies


Diverse Expertise: Agencies typically house specialists in various domains, from SEO to content marketing. This diversity can offer a more holistic marketing approach.

Scalability: Agencies can swiftly scale efforts in line with a company’s growth, having the resources to adjust priorities or augment their team as required.

Cost Efficiency: Partnering with an agency can be more economical than maintaining an in-house team, especially for smaller SaaS ventures. Agencies might charge a retainer or a flat fee, often proving more affordable than full-time hires.


Initial Brand Familiarity Curve: It might take time for an agency to fully grasp a company’s brand and culture, potentially leading to initial misalignments.

Communication Hurdles: Collaborating with an external entity, possibly in a different time zone, can pose communication challenges. Ensuring everyone is aligned can sometimes be a task.

In the words of Abhi Jadhav, Bay Leaf Digital Founder and CEO:

“A SaaS marketing agency not only offers industry-specific expertise but often achieves success at a cost lower than an equivalent in-house team.”

The decision, however, should be tailored to a company’s unique needs and goals. Factors like budget, company culture, scalability needs, and desired skill diversity should be weighed carefully.

Hence, selecting the right partner is crucial for companies leaning toward hiring a marketing agency. Consider NUOPTIMA as your marketing agency of choice. We have B2B SaaS industry experience, use a results-driven approach, lean on data for decision-making, and offer complete communication transparency.

Our case studies with B2B SaaS clients like Quolum and Zelt demonstrate our expertise, professionalism, and skill in helping clients reach their full potential regardless of size. Book a discovery call to explore how we can help your B2B SaaS brand succeed.

The Takeaway

As market dynamics shift and customer preferences evolve, the ability of a marketing team to pivot and adapt becomes invaluable. It’s not merely about responding to changes but proactively anticipating them and being prepared. Whether a marketing team can step up to this challenge will be down to how they are structured.

Continuous learning is another vital aspect. The SaaS industry’s constant technological advancements and changing customer behaviors necessitate that marketing professionals remain lifelong learners. By staying updated with industry developments, attending workshops, and participating in webinars, teams can ensure they remain at the forefront, ready to harness new opportunities.


How do you structure a B2B SaaS marketing team?

A B2B SaaS marketing team is typically structured around core functions: Brand Marketing, Product Marketing, Growth Marketing, Content Marketing, Social Media Marketing, and Analytics. Each process should have a lead, and depending on the company’s size, additional specialists or generalists support these leads.

What is the size of the marketing team in SaaS?

The size of a SaaS marketing team can vary based on the company’s stage, goals, and budget. Start-ups might begin with a lean team of 2-3 members, while established enterprises could have departments of 20 or more. It’s essential to scale the team size based on current needs and future growth projections.

How does B2B SaaS marketing work?

B2B SaaS marketing focuses on promoting software solutions to businesses. It involves understanding business pain points, showcasing the software’s value proposition, and using various channels like content, email, and social media to engage potential subscribers. The goal is to generate leads, nurture them, and convert them into paying customers.

What are the 4 P’s of marketing in SaaS?

The 4 P’s in SaaS marketing are product (the software solution and its features), price (subscription tiers, discounts, or freemium models), place (online platforms or marketplaces where the software is available), and promotion (strategies used to market the product, such as content marketing, webinars, or PPC campaigns).

What does a SaaS marketing team do?

A SaaS marketing team works to promote the software solution to potential customers. They craft messaging that highlights the software’s benefits, engage with leads across various channels, analyze performance metrics to refine strategies, and collaborate with sales and product teams to ensure alignment and achieve business goals.

Author's image

By: Viktor Bartak

Head of SEO


Viktor has 15 years of experience in SEO, having worked on over 300 businesses across B2B and B2C, including cybersecurity, social media, eCommerce, tourism, SaaS, fintech, private clinics, agriculture, clothing manufactures, real estate and more.

Free Growth Consultation

Get free 20 minute growth consultation for your business with a marketing expert

Growth Strategy Call

Book a call with one of our growth experts to discover the best way to grow your business

Contact Us